Privacy Policy — HaiQV AI Ventures

1. Introduction

HaiQV AI Ventures LLC ("HaiQV," "we," "our," or "us") is committed to protecting your privacy and maintaining the confidentiality and security of your personal information. This Privacy Policy explains how we collect, use, disclose, store, and protect information about you when you visit our website at haiqvai.com (the "Site"), contact us, or interact with us in connection with our business activities as a venture capital firm.

We understand the trust you place in us when you share your personal information, and we take that responsibility seriously. This policy applies to all personal information we process about individuals who visit our Site, founders and entrepreneurs who contact us or apply for investment, limited partners and prospective investors, service providers and business partners, and any other individuals whose personal information we handle in the ordinary course of our business.

Please read this Privacy Policy carefully before using our Site or submitting any personal information to us. By accessing or using our Site, you acknowledge that you have read, understood, and agree to the practices described in this Privacy Policy. If you do not agree with any part of this policy, please discontinue your use of our Site immediately.

2. Information We Collect

2.1 Information You Provide Directly

We collect personal information that you voluntarily provide to us when you interact with our Site or our team. This includes:

Contact information: Your name, email address, telephone number, mailing address, and company name when you complete contact forms, subscribe to our newsletter, or otherwise reach out to us.
Investment-related information: If you are a founder seeking investment, information you provide about your company, your background, your business concept, financial projections, and the nature of your funding request.
Professional background information: LinkedIn profiles, resumes, portfolios, prior work history, and other professional credentials you share with us in the context of a potential investment relationship.
Event and webinar registration information: Information you provide when registering for events, webinars, or conferences we host or participate in, including your name, employer, job title, and contact details.
Communications: The content of emails, messages, and other communications you send to us, including responses to surveys or requests for feedback.
Investor and limited partner information: For prospective and current limited partners and investors, information necessary for fund administration, compliance with anti-money laundering and know-your-customer requirements, and management of the investment relationship, including government-issued identification, accreditation status, tax identification information, and financial information.

2.2 Information Collected Automatically

When you visit our Site, we and our third-party service providers automatically collect certain technical and usage information, including:

Log data: Internet Protocol (IP) addresses, browser type and version, operating system, referring URLs, pages visited, time and date of visit, time spent on pages, and other diagnostic data.
Device information: Information about the device you use to access our Site, including device type, operating system version, unique device identifiers, and mobile network information where applicable.
Cookies and tracking technologies: We use cookies, web beacons, pixels, and similar tracking technologies to collect information about your browsing behavior on our Site. Please see Section 8 of this Privacy Policy and our separate Cookie Policy for detailed information about our use of cookies and your choices regarding them.
Analytics data: Aggregated and anonymized data about Site usage patterns, visitor demographics, and content engagement, collected through third-party analytics services.

2.3 Information from Third Parties

We may receive information about you from third parties, including:

Business contact databases and professional networking platforms that provide contact and professional information for lead generation and business development purposes.
Referrals from portfolio companies, founders, limited partners, or other members of our network who recommend you to us or share information about potential investment opportunities.
Publicly available sources including company websites, professional profiles, news articles, regulatory filings, and other public records relevant to our investment due diligence activities.
Background check and verification service providers engaged in connection with our regulatory compliance obligations.

3. How We Use Your Information

We use the personal information we collect for the following purposes:

3.1 Core Business Operations

Evaluating investment opportunities and conducting due diligence on companies and founders who seek investment from us.
Managing relationships with portfolio companies, founders, and their teams throughout the investment lifecycle.
Administering our fund, managing investor relationships, and fulfilling our obligations to limited partners in accordance with applicable fund agreements and securities regulations.
Communicating with founders, limited partners, service providers, and other business contacts about matters relevant to our business relationship.

3.2 Site Operations and Improvement

Operating, maintaining, and improving our Site and its content to provide a better experience for visitors.
Monitoring and analyzing usage patterns to understand how visitors interact with our Site and to identify opportunities for improvement.
Diagnosing technical problems, ensuring the security of our Site, and protecting against fraudulent or malicious activity.
Personalizing your experience on our Site based on your interests and prior interactions where permitted by applicable law.

3.3 Communications and Marketing

Sending newsletters, thought leadership content, event invitations, and other communications to individuals who have opted in to receive such communications from us.
Responding to inquiries, requests, and feedback received through our Site or other communication channels.
Notifying you of important updates to our policies, terms, or services.

3.4 Legal and Compliance

Complying with applicable laws and regulations, including securities regulations, anti-money laundering requirements, tax reporting obligations, and know-your-customer requirements applicable to investment firms.
Responding to lawful requests from regulatory authorities, courts, and law enforcement agencies.
Enforcing our legal rights and protecting against potential legal claims or liability.
Maintaining records as required by applicable laws and our regulatory obligations as an investment firm.

4. Legal Bases for Processing (EEA, UK, and Switzerland)

For individuals located in the European Economic Area, the United Kingdom, or Switzerland, we process your personal information on the following legal bases:

Contractual necessity: Processing necessary to perform a contract with you or to take steps at your request before entering into a contract, such as evaluating an investment application or administering a fund investment.
Legitimate interests: Processing necessary for our legitimate interests as a venture capital firm, including evaluating investment opportunities, managing our portfolio, and operating our business, where these interests are not overridden by your privacy rights.
Legal obligation: Processing necessary to comply with our legal and regulatory obligations as an investment firm, including securities law compliance, anti-money laundering requirements, and tax reporting.
Consent: For certain processing activities, such as sending marketing communications or using non-essential cookies, we rely on your freely given, specific, informed consent. You have the right to withdraw consent at any time.

5. Information Sharing and Disclosure

We do not sell, rent, or trade your personal information to third parties for their marketing purposes. We may share your information in the following limited circumstances:

Service providers: With trusted third-party service providers who assist us in operating our business and Site, including website hosting providers, email communication platforms, CRM software vendors, analytics providers, legal counsel, accountants, and fund administrators. These parties are contractually obligated to protect your information and use it only for the purposes for which we have engaged them.
Investment activities: With co-investors, lead investors, or other parties involved in an investment transaction in which we participate, to the extent necessary to evaluate and execute such transactions.
Portfolio company management: With the management teams of our portfolio companies where relevant to managing our investment relationship and providing value-add services to those companies.
Legal and regulatory requirements: Where required by law, court order, subpoena, or other legal process, or where we believe disclosure is necessary to protect our rights, your safety, or the safety of others.
Business transactions: In connection with a merger, acquisition, asset sale, or other corporate transaction involving our firm, in which case personal information may be transferred as part of the transaction subject to appropriate confidentiality protections.
With your consent: In any other circumstance where we have obtained your prior express consent to the disclosure.

6. Data Retention

We retain personal information for as long as necessary to fulfill the purposes for which it was collected and to comply with our legal and regulatory obligations. The specific retention periods we apply vary depending on the nature of the information and the purpose for which it is processed:

Website analytics data and logs are retained for a maximum of 24 months from the date of collection.
Marketing communications and newsletter subscriber data is retained until you unsubscribe or withdraw consent, plus a reasonable administrative period thereafter.
Investment application materials and due diligence records are retained for a minimum of seven years following the conclusion of our evaluation of the relevant opportunity, in accordance with our regulatory obligations and potential legal claims.
Limited partner and investor records are retained for the duration of the fund relationship and for a minimum of ten years thereafter, in accordance with applicable securities regulations and fund agreement requirements.
General business correspondence and contact records are retained for a period of five years from the date of the most recent interaction.

7. Your Rights and Choices

7.1 Rights Under GDPR (EEA, UK, Switzerland)

If you are located in the EEA, UK, or Switzerland, you have the following rights regarding your personal information:

Right of access: The right to request a copy of the personal information we hold about you.
Right to rectification: The right to request correction of inaccurate or incomplete personal information.
Right to erasure: The right to request deletion of your personal information in certain circumstances.
Right to restriction: The right to request restriction of processing of your personal information in certain circumstances.
Right to data portability: The right to receive your personal information in a structured, machine-readable format in certain circumstances.
Right to object: The right to object to processing of your personal information based on legitimate interests or for direct marketing purposes.
Right to withdraw consent: The right to withdraw any consent you have provided for processing at any time, without affecting the lawfulness of processing prior to withdrawal.

7.2 California Privacy Rights (CCPA/CPRA)

California residents have the following rights under the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA):

The right to know what personal information we have collected about you and how it is used and disclosed.
The right to delete personal information we have collected, subject to certain exceptions.
The right to correct inaccurate personal information we maintain.
The right to opt out of the sale or sharing of personal information (we do not sell personal information).
The right to limit the use and disclosure of sensitive personal information.
The right to non-discrimination for exercising your privacy rights.

7.3 How to Exercise Your Rights

To exercise any of your privacy rights, please contact us using the information provided in Section 12 of this Privacy Policy. We will respond to your request within the timeframe required by applicable law, typically within 30 days. We may need to verify your identity before processing certain requests to protect the security of personal information and prevent unauthorized access.

8. Cookies and Tracking Technologies

Our Site uses cookies and similar tracking technologies to collect information about your browsing behavior and preferences. For detailed information about the types of cookies we use, the purposes for which we use them, and how you can manage your cookie preferences, please see our Cookie Policy. You can adjust your browser settings to refuse cookies, although doing so may affect some functionality of our Site.

9. International Data Transfers

HaiQV AI Ventures is based in the United States. If you are accessing our Site or providing personal information from outside the United States, please be aware that your information will be transferred to, processed, and stored in the United States, where privacy laws may differ from those in your country.

For transfers of personal information from the EEA, UK, or Switzerland to the United States, we rely on appropriate transfer mechanisms as required by applicable law, including Standard Contractual Clauses approved by the European Commission or equivalent mechanisms. We take appropriate steps to ensure that personal information transferred internationally receives an equivalent level of protection to that required in the country of origin.

10. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, accidental loss, alteration, disclosure, or destruction. These measures include encryption of data in transit using TLS/SSL protocols, access controls limiting personal information access to authorized personnel on a need-to-know basis, regular security assessments and vulnerability testing, employee training on data privacy and security practices, and incident response procedures for detecting and responding to potential security breaches.

However, no method of transmission over the internet or electronic storage is completely secure. While we strive to protect your personal information using commercially reasonable means, we cannot guarantee absolute security. You should take steps to protect your own information, including using strong passwords and not sharing login credentials.

11. Children's Privacy

Our Site and services are not directed to individuals under the age of 18, and we do not knowingly collect personal information from children under 18. If we become aware that we have collected personal information from a child under 18 without verifiable parental consent, we will take prompt steps to delete that information. If you believe we may have collected information from a child under 18, please contact us immediately using the information in Section 12.

12. Contact Information and Data Controller

HaiQV AI Ventures LLC is the data controller responsible for your personal information. If you have questions, concerns, or requests relating to this Privacy Policy or our data practices, please contact us at:

HaiQV AI Ventures LLC
Attn: Privacy Officer
Email: privacy@haiqvai.com
Website: haiqvai.com/contact

For EEA and UK residents, if you are not satisfied with our response to a privacy concern, you have the right to lodge a complaint with your local supervisory authority. In the UK, this is the Information Commissioner's Office (ICO). In the EU, this is the supervisory authority in the Member State where you reside or work.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or industry standards. When we make material changes, we will update the "Last Updated" date at the top of this policy and, where appropriate, provide additional notice through our Site or by direct communication. We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information. Your continued use of our Site following any changes to this Privacy Policy constitutes your acceptance of those changes.

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